If you want to have a productive day, don't forget that you need precise planning. A plan that can reduce your wasted time throughout the day. We all have goals in life that we want to achieve. If you don't have a roadmap to reach your goals, rest assured that you won't succeed. A principled plan can allow you to do more tasks in less time. By learning planning principles, you can gain more job satisfaction.
Most people set a plan for their tasks and programs in life, but due to lack of awareness of correct and principled planning, they cannot execute it as they should. In this article, by learning the essential steps and techniques for writing a plan and avoiding mistakes in planning, you can have an executable plan.
What is meant by successful planning?
People do a lot of planning in different areas throughout their lives, and the notable point is that perhaps only 30% of these plans lead to success. This is because many people are not committed to planning and only follow their duties according to the plan for two or three days. After that, they forget the plan.
One of the other factors that causes planning not to end successfully is that the planning is not principled and there is a mistake in the planning.
The tasks set for the person may not be realistic and may be beyond that person's ability, and the person may not be able to complete those tasks during the day. Such plans cause the person to reduce their self-confidence and gradually abandon planning.
However, when planning is designed according to principles and the person can complete their tasks during the day, not only do they get closer to their goals step by step, but it also causes the person to gain more self-confidence and improve their quality of life.
What are the principles of time management and successful planning?
Time management means that we can make effective use of our 24 hours optimally. So that we can do the most work in the least time.
In general, the purpose of managing time and successful planning in life is that you can handle more tasks in a specific period of time. Planning means scheduling tasks based on priority, and time management means being able to complete these tasks in a specified time.
Some benefits of successful planning:
- Setting specific and measurable goals: Goals should be clear, measurable, and realistic.
- Prioritizing tasks: Place the most important tasks in priority and perform them in order of importance.
- Setting timing: Set a specific time for each task.
- Flexibility: Conditions may change, so planning should be flexible.
- Review and evaluation: Regularly review your plan and adjust if necessary.
The importance of successful planning
All successful people, like us, have 24 hours a day, yet why can they do more work during the day? The answer is clear because these people have plans for their lives and use time management techniques in their lives.
Benefits of planning
If we want to briefly name the benefits of having a plan, we can mention these:
- Achieving goals
- Reducing nervous pressures
- Increasing self-confidence
- Career advancement
- Feeling of satisfaction
- Increasing personal order
Planning obstacles and solutions
- Lack of motivation: Set smaller goals and reward yourself.
- Changing conditions: Keep the plan flexible and change it if necessary.
- Distractions: Organize your work environment and use time management tools.
5 methods for successful planning
1. Setting appropriate goals
The first step for personal planning is setting goals. Have goals that focus on health, personal growth, and success, and goals that help those around you are also very effective.
2. Dividing tasks
In the third step, divide the tasks you've written into three categories:
- A - Tasks you have to do yourself,
- B - Tasks you can delegate to others,
- C - And tasks that you should completely eliminate.
At this stage, the tasks you need to do become clear and transparent, and some of them are eliminated. As a result, your list becomes shorter and only the more important tasks will remain.
3. Prioritizing tasks
The fourth action you should take for successful planning is prioritizing tasks. Correctly prioritizing tasks throughout the day, week, month, and year leads to your rapid progress and growth. In this section, you can divide tasks into four categories:
1. Emergency tasks: These are called important and urgent tasks.
2. Intelligent tasks: These tasks are important and non-urgent.
3. Idle tasks: This category of tasks is unimportant and urgent.
4. Foolish tasks: This category of tasks is unimportant and non-urgent.
4. Using the Pareto Principle to find the 20%
You can use the 80-20 rule in writing daily plans. Remember that only 20 percent of your tasks cause your greater growth. Therefore, in daily planning, you should give more importance to the first 20 percent and allocate more time to them.
5. Eat the frog; start the day with important tasks
Always start your daily tasks and activities by doing the most important ones. People who start with small tasks will not make much progress at the end of the day because they haven't done the tasks that are among the important 20 percent and have done tasks that were easier and more enjoyable.
Conclusion
Successful planning is one of the most important skills that everyone should learn. With a precise and executable plan, we can achieve our goals and improve our lives. Remember that planning is an ongoing process and requires practice and effort.
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